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HR teams are the masterminds behind attracting, recruiting, and retaining top talent. But, since the job market has become as competitive as ever, HR and talent acquisition professionals must leverage technology to streamline their processes and stay ahead of the game. And an Applicant Tracking System (ATS) is the one piece of technology all HR teams need.

What is an ATS?

An Applicant Tracking System (ATS), such as ZenATS, is software designed to automate and streamline the recruitment and hiring process. It acts as a digital hub for HR professionals, helping them manage job postings, track applicants, and evaluate candidates efficiently.

Key Features of an Applicant Tracking System (ATS)

The key features of ATS platforms, from job posting and CV parsing to candidate tracking and reporting, provide HR professionals with the tools they need to attract, evaluate, and hire top talent efficiently.

Job Posting and Distribution

ATS platforms allow HR teams to create, customize, and post job openings on various job boards, company websites, and social media platforms easily and from a single place. This feature ensures that vacancies reach a wider audience, increasing the chances of attracting qualified candidates.

CV Parsing

CV parsing is a vital ATS feature that helps HR teams extract and find essential information from applicant CVs. This saves time and minimizes the risk of overlooking qualified candidates by ensuring that all relevant details and keywords are found and organized.

Candidate Tracking

ATS platforms enable HR teams to track each candidate’s progress throughout the recruitment process. This feature ensures that no candidate falls through the cracks and helps maintain easy and transparent communication with potential hires.

Candidate Communication

Effective communication with candidates is crucial. ATS platforms often include email templates and automated messaging, making it easy to keep applicants informed about their application status and upcoming interviews.

Interview Scheduling

ATS systems often integrate with scheduling tools, making it simpler to coordinate interviews and assessments. This feature helps eliminate scheduling conflicts and ensures a smooth interview process.

Assessment and Evaluation Tools

Many ATS platforms either Integrate with assessment and evaluation tools, such as Testello or have their own built-in. That helps HR teams test and score candidates based on predefined criteria. This feature assists in making data-driven hiring decisions.

Reporting and Analytics

ATS platforms provide HR teams with valuable insights through reporting and analytics features. These tools enable data-driven decision-making by offering metrics on key recruitment performance indicators, such as time-to-fill, cost-per-hire, and source effectiveness.

Benefits of ATS Platforms for HR Teams👩‍💻

Time Efficiency: ATS platforms automate many manual tasks, saving HR teams time that can be redirected toward more strategic activities, such as candidate engagement and talent development.

Improved Candidate Experience: A streamlined process leads to quicker response times and a more transparent recruitment process, which will enhance the candidate experience as well as the employer brand.

Data-Driven Decisions: Applicant tracking systems offer valuable insights into all essential recruitment metrics, enabling HR teams to make informed decisions and continuously improve their hiring processes.

Better Quality of Hire: An ATS helps match-make qualified candidates with the job. This makes sure that only the best-suited people are being taken forward instead of wasting time on irrelevant candidates.

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Company Studied: Xceede Solutions

Industry: Consulting

Location: United States and India

Number of Employees: 10 – 26

Xceede Solutions is a Boutique Management Consulting organization with a passion for Technology. A high-touch, trusted adviser, and partner that combines business strategy, industry best practices, and technology to empower the growth of companies. Xceede Solutions uses innovative ways to help companies operationalize their strategies and overcome any business and growth challenges.

Challenges Prior to Using ZenHR’s HRMS

The HR department at Xceede Solutions has been overwhelmed with many HR tasks including:

• Tracking all employee information and documentation
• Handling the on-boarding and off-boarding processes and related asset management
• Managing employees’ leaves and vacations
• Handling employee reimbursable expenses
• Managing employee performance

How ZenHR’s HRMS helped Xceede Solutions Overcome these Challenges

Now with ZenHR:

• Xceede Solutions enjoys a one centralized platform to manage all sensitive employee information along with related assets.
• All necessary HR processes such as employee on-boarding and off-boarding, performance management, and approval workflows can now be performed easily with a click of a button.
• Employee reimbursements via our multi-level approval workflow are now effectively handled.
• Infrastructure costs and traditional time-clock machines are no longer needed with ZenHR’s Geolocation tracking feature.
• With the Employee Self-Service (ESS) Mobile App, 99% of employees’ manual requests and inquiries have been eliminated.